In attendance:

P Clark – Parish Clerk, Louise Webb – prospective Parish Councillor

Apologies for Absence

Cllr Peter Partridge, Cllr Keith Yarwood, Cllr Deborah Croney (NDDC & DCC)

 Having been distributed beforehand to Councillors the minutes of the meetings held on the 16^th January 2014 were accepted by all present to be a true and accurate record of proceedings and signed by Cllr Norman as Chair.

Flood Prevention Measures

The promised Problem Identification Study prepared by the Environment Agency is still awaited.

There has been offer from Guy Parker a Hydrologist from the Environment Agency and Brian Richards – Dorset County Council, Dorset Highways, Flood Risk Manager to talk with the Parish Council about flood prevention in the village. A meeting with Guy Parker – Environment Agency, has been scheduled for the 26^th February 2014.

Further invites are to be extended to both Guy Parker and Brian Richards to present to the wider village at the Annual parish Meeting in May 2014.

Cllr Norman stated that North Dorset County Council/Dorset County Council were planning to hold a number of events in the area to highlight the issue of flooding and prevention measures, where it is expected that commercial suppliers would be on hand to demonstrate products available.

The Parish Council is to produce a folder for residents in Havelins detailing household protection measures and important contact points.

Councillors then discussed a comment made by Derek Gardiner, that although the Parish Council had worked hard to address the problem of flooding in the village and had been responsible for co-ordinating many of the actions taken over the past few weeks, that much of the village remained unaware.

In order to address this,  it was proposed that the Parish Council submit a report to be included in the next Benefice Magazine outlining actions to date.

ACTION – Clerk to investigate further

Parish Plan Update Action Plan

The Action Points from the Stourpaine Parish Plan Update were reviewed by Councillors, it was noted that a number of actions that were the responsibility of the Parish Council had been completed or were in hand.

Particular reference was made the conversations held with Sue Mitchell of the Dorset AONB partnership regarding the flow of traffic through the village. It was noted that whilst there could be a number of actions that the Parish Council could consider to manage traffic through the village, that it was unlikely that Dorset County Council would provide such funding and that the Parish Council may have to fund any proposals.

ACTION – Clerk to chase up the promised review from the Dorset AONB Partnership

The Action Plan makes reference to preparing a Neighbourhood Plan, after discussion it was agreed that for the time being the progress made by Shillingstone and Pimperne in preparation of their Neighbourhood Plans would be monitored with interest.

The Clerk mentioned that an invite had been extended to Locality to come and present to the village on the subject of Neighbourhood Planning. This would need a wide audience to ensure that the village understood the principle and remit of the plan.

ACTION – Clerk to make arrangement for Locality to present to the village on the subject of Neighbourhood Planning

Plans to introduce a Welcome Pack for new residents were discussed. Spectrum Housing had indicated that they issued a pack to their residents, a copy of this has been requested by the Parish Council.

ACTION – Clerk to ensure that this is an item to be discussed at future meetings.

At the meeting in January 2014 It was reported by the Clerk that NDDC had refused permission to this application despite the support of the Parish Council. Refusal had been made on the grounds that planners were of the opinion that the premises remained a valuable village asset. It was suggested by Cllr Croney that information should be obtained from NDDC to substantiate the decision with economic evidence. The Clerk reported that he had made contact with James Lytton-Trevers – Planning Officer North Dorset District Council, however the response given did not answer the concerns of the Parish Council over the decision.

After discussion it was agreed that the Parish Council should request the economic evidence used in the decision making process by Planning Officers.

ACTION – Clerk to contact North Dorset District Planning Officer to request further information.

2. 2/2013/1330/PLNG – Hill View, Coach Road, Stourpaine, Blandford Forum, Dorset, DT11 8TL – Erect garage, log store and cart shed. Permission granted by NDDC subject to conditions.

The Clerk notified the Parish Council that planning applications 2/2013/1261/PLNG and 2/2013/1266/PLNG would be discussed at a meeting of the Full Development Committee at North Dorset District Council – 10.00am on the 4^th March 2014 at Nordon. Cllr Norman stated that he had received a letter from Mr Simon Elliot for forwarding to North Dorset District Council on the proposed applications.

As previously circulated to Councillors.

b. County Councillor

As previously circulated to Councillors.

c. Neighbourhood Watch Co-ordinator

None

d. Village Hall/Stourpaine Playing Fields Association

The Clerk reported that he had reported to the Stourpaine Playing Fields Association that the equipment store was insecure.

e. DT11 Forum/CPEND

As previously circulated to Councillors

f. Trailway

At a recent meeting of the North Dorset Trailway Group there had been agreement for the stretch of Trailway near the sewage station to be scraped and resurfaced, but works would have to wait until the new financial year and an improvement in the weather.

An update was given by Cllr Norman on the replacement of a gate on the Trailway near to the Church. It would appear that the gate supplied by the British Horse Society would not fit the lower entrance, therefore it had been fitted at the top entrance to the field.

It was agreed that DCC Rangers be approached to provide a quotation for the replacement of the lower gate to be made of wood. Depending on the quotation the Parish Council would look to fund the replacement,

g. Rights of Way Officer 

Cllr Williams as Rights of Way Officer provided an update on the replacement of concrete “sandbag” that were beginning to disintegrate by a stream on a right of way. Following discussions with DCC Rangers it was likely that these would be replaced in due course subject to funding.

h. Allotments

None

The Clerk reported that contact was still to be made with both the Chairman and Treasurer of the Stourpaine Allotment Association.

i. Unauthorised Travellers Encampment – Update

Although no official notification had been received from Dorset County Council it was reported that action was being take to remove the unauthorised traveller’s encampment at the DCC Chipping Store on Bushes Road.

Cllr Farwell highlighted information that it was the usual practice of the occupants of the site to let their dogs loose to roam around the area.

j. Spectrum Housing – Hod View Estate Strategy

Cllr Norman and Cllr Williams provided a report to Councillors on their attendance at a recent residents meeting for Hod View.

• It was clear that not all residents were reporting issues of disrepair and that some residents were not aware of the process to be followed.
• The Parish Council still has concerns over the management of the estate in that some of the fundamental problems with the fabric and services of the buildings are not being addressed effectively.
• It is recommended that a further meeting be requested with more senior management from Spectrum Housing to outline some of the concerns held.
• It had been highlighted by residents that a dog owned by a resident on the opposite side of the A350 from Hod View had been found loose in the communal areas of the Hod View flats and had been fouling the area.

Action – Clerk to write to the identified owner to raise the matter and seek agreement to ensure that the dog is kept under control

The Clerk reported that Health & Safety inspections of the site continued to be carried out on a weekly basis.

Following the recent flooding in the Havelins it was reported that the play area was waterlogged still not useable at present.

Following work to the area carried out by Phil Wigg it had been reported that the picket fence between the tennis courts and play area is in poor condition. At present responsibility for the fence was not clear however the Clerk is to follow this issue.

ACTION – Clerk to verify the responsibility for the maintenance of the fence.

It is also apparent that whilst the Stourpaine Playing field Association cut the grass around the play equipment they do not strim close to the equipment. This has the result of the area looking untidy. It was agreed that a quotation for these works be obtained from the current contractor who looks after the Grace Upward Under 12’s Play Area in Bottom Road.

ACTION – Clerk to speak with Iwerne Valley Garden Services to arrange for a quotation

b. Grace Upward Under 12s, Bottom Road

No report in the absence of Cllr Partridge

It was agreed by Councillors that all payments, bill and invoices listed on the schedule be paid. The payments were then authorised by Cllrs Norman and Williams.

b. Budget 2014/15

The Clerk presented a draft budget to the Parish Council. It was highlighted that the budget showed little increase on that for 2013/14 however the impact of the removal of the Council Tax Support Grant will be reflected in an increase in Council Tax for those residents liable for payment. Papers had been circulated prior to the meeting to Councillors showing the detailed draft budget for 2014/15 along with supporting paperwork.

There being no further questions or discussion the draft budget for 2014/15 was approved by those Councillors present.

c. Precept request 2014/15

The Clerk presented to Councillors details of the request for the payment of the 2014/15 Precept from North Dorset District Council as the billing authority.

This was duly authorised for the sum of £16450.00 and signed by Cllr Norman as Chair

d. Remaining Grants and Section 137 payments to be allocated for 2013/14

After discussion it was unanimously agreed that Parish Council would make the following Grants and Section 137 payments from the budgeted expenditure for 2013/14:

Section 137 payments

£100.00 – Dorset Air Ambulance

£150.00 – Holy Trinity Church Babies & Toddlers Group

Grants

£100.00 Blandford Leisure Centre

£100.00 Blandford Town Council re Public WC’s

£100.00 North Dorset Citizens Advice Bureau

£150.00 Stourpaine Village Hall

A further £200.00 would be allocated as a possible grants to Dorset County Council in respect of the Trailway and would be used to contribute to the replacement wooden gate required near the Parish Church.

ACTION – Clerk to report the issue to NDDC/DCC and obtain advice on further action.